INFOMATRIX 2016 Rules and Regulations
RULES AND REGULATIONS
What language is used?
Official language of Infomatrix is English. Projects should be prepared and presented in English language.
Who can participate?
All participants must be enrolled in a secondary school or higher education (age 10-22).
While secondary/high school students can participate in all categories, University students can only participate in Hardware Control, Programming, Robotics-Mini Sumo and Robotics-Line Follower categories.
How and where to register a project?
Students are not allowed to participate with more than one project.
Each project can be represented by a team of maximum 2 students.
High school students must register one teacher or staff from their school as supervisor. University students may represent their own team.
Projects from previous years cannot be resubmitted unless there is a major change.
Participants are responsible for the accuracy of the information they enter during registration (false information or spelling mistakes) as these may lead to rejection of your visa application. Infomatrix organizing committee will not accept any responsibility for these mistakes. In case a change is required, please email us before the end of the registration date at visa@infomatrix.ro. All other equerries ragarding visa issues should be directed at this email address as well.
If participants are from one of the countries listed below, then they must register their project in the respective Infomatrix-affiliated website.
Kazakhstan
Mexico, El Salvador, Ecuador, Colombia, Peru, Costa Rica, Guatemala and Brazil
Poland
Romania
Ukraine
All other countries can register their projects at www.infomatrix.ro
How are the projects selected for finals?
If there are less than 3 projects qualified for the world finals at university level, then the respective category won’t exist in the world finals.
If a projects is registered at one of our affiliate’s website
Projects will have to be presented to a set of jury to get qualification for the world finals. Please refer to the affiliate’s website for specific details.
List of qualified projects for the world finals will be received from the respective affiliate and will be announced on www.infomatrix.ro
If a project is registered at an Infomatrix-affiliated website in another region, this project will be disqualified from Infomatrix.
If a project is registered on www.infomatrix.ro
A set of experts will go through the submitted projects and decide which ones do qualify for the world finals.
Failure to upload documentation or uploading poor quality of documentation may also result in disqualification as this is the primary means of identifying the quality of a project. A good documentation should include a description of the project, list of hardware and software used, name of people involved in preparation, timeline of the project, problems faced during preparation and how they have been solved, sketches etc.)
Failure to upload a part of or whole of the project itself may result in disqualification.
Qualified projects for the world finals will be announced on our web site.
Projects registered in Robotics category are directly qualified and expected to show up in the world finals. However, it is participants’ responsibility to build the robot according to the given criteria. Failure to meet any criteria in this category may result in disqualification of the project. This check will be done during the competition.
What do I do if my project is qualified for the world finals?
Before coming to Romania
Infomatrix is not just about promoting professional excellence; it also serves to promote intercultural dialogue and cooperation. In this regard, we encourage participants to bring along their cultural costumes to wear during the competition. Explicit dresses are not allowed.
It is essential that participants print brochures, documentations and sketches to be given to visitors before coming for the world finals.
Participants must bring along all the hardware and software required for their project.
Participants are expected to design their own booth to display their project and thus make sure all the materials (e.g. posters, flags, brochures, documents, cultural food etc.; anything that can help promote your project and your culture) are ready before coming to the world finals.
Each team is expected to hand out some form of documentation to help the jury to identify their project. The hand outs should not contain repetitions or prolongations. It should be concise and focused on the subject, and not having omissions. Participants can use any of the materials mentioned above for this purpose.
Participants should prepare for a presentation (presentation is a generic term here and does not necessarily refer to a PowerPoint presentation) for the jury. Each team will be given approximately 15 min. Time your presentation and allow questions from the jury.
Accommodation
We do have a special discount at Grand Rin Hotels (****) for Infomatrix participants. The prices for Infomatrix 2015 participants are as follows:
Single Room – 45 €
Double Room – 50 €
These prices include breakfast. Please visit the website of the hotel at grand.rinhotes.ro for more info.
Transportation between the hotel and the venue will be provided for free.
Lunch and dinner are free and are served at the venue.
We do not provide any transportation if participants decide to stay in another hotel.
Displaying your project
Every project qualified for the world finals will be assigned one booth.
The venue will be open to public visit. Participants are expected to briefly describe their projects to visitors if they visit their booth.
Participants must wear either their cultural dress or the t-shirt given at the registration desk at all times.
Presenting your project to jury
A jury assistant will contact you to set the date and the time for the delivery of your presentation. Please be prompt. If you are unable to present at the set date/time, contact your jury assistant to reschedule.
Jury rooms are open to everybody. You can monitor the judging of any project at any time you wish. We believe this sets the transparency and the fairness of Infomatrix judging process.
A sample presentation (max 15 min) should include
Introducing yourself
Describing the project
QA for the jury
All rules are subject to change without any prior notice by Infomatrix organisation committee.
Schedule
Registration starts: 1 December 2015
Registration ends: 14 March 2016
Announcement of finalists: 1 April 2016
World Final: 26-30 May 2016
Awards
Robotics:
Mini Sumo and Line Follower: Regardless of university or secondary/high school level, prizes are as follows:
%10 Gold Medal, %20 Silver Medal, %30 Bronze Medal.
Lego Sumo and Lego Line follower: Only secondary/high school students
%10 Gold Medal, %20 Silver Medal, %30 Bronze Medal.
Short Movie and Computer Art: Only secondary/high school students:
%20 Gold Medal, %30 Silver Medal, %50 Bronze Medal.
Programming and Hardware Control: University and secondary/high school levels will be awarded separately:
%20 Gold Medal, %30 Silver Medal, %50 Bronze Medal.
http://www.infomatrix.ro/
